Companies can no longer remain indifferent to the important digital revolution that the world is currently facing. The whole of their organization is concerned by the possibility of changes in customer relations, production and personnel management. On this last point, digitalization is quite relevant.
Optimization of HR processes as a whole
The first interest of digitalization is the possibility to limit the use of paper. Physical documents are cumbersome and it can be difficult to keep track of them. The human resources department is particularly concerned with employee files piling up in cabinets or in company storage. Digitization is therefore interesting because it allows to centralize essential data accumulated for years in a secure computer system. It will then only take a few clicks to access all the necessary information. Automation offers more practicality, but also traceability. Moreover, confidentiality is better, because it is possible to regulate the people authorized to consult the information.
In addition, with the use of HR workflow management software, human resources teams can work faster and more efficiently. The processes for handling the various tasks benefit from a higher level of automation. Validation circuits are also optimized to gain in productivity and accuracy. Indeed, with digitized procedures, the risks of errors will be considerably reduced. Behind this, there is an enormous saving of time and energy. This allows employees to concentrate on more valuable activities for the company. Moreover, the human resources department is the pillar that ensures a good relationship between the employees and the management. Therefore, companies have an interest in having a well-functioning HR department to meet the expectations of employees.
Optimize costs to save money
HR dematerialization also has a definite financial interest. Several savings can be made by companies. The most obvious example is the considerable reduction in the amount of printing required. Pay slips, information forms, etc., can all be written and sent electronically. The impacts will be quickly felt at the level of the treasury. Indeed, we talk about 33% to 67% reduction of expenses. In addition, digitization also reduces the costs of archiving and storing documents. Organizations will be able to gain funds for the development of their activities, improve competitiveness and face competition in their market.
Nevertheless, it will be necessary to invest in the appropriate solutions to make this digitalization effective. The expenses for this purpose can be quite substantial. However, it is necessary to think about the return on investment which is quite fast for this type of change. It is also possible to call upon professionals like Dokmee to facilitate the task. Experts in the field can take care of setting up a really effective deployment strategy. Given the benefits that digital transformation can bring, human resources is probably not the only department that can benefit from it.